While Acuite dashboards are dynamic and auto-update regularly, it's important to remember that they also support operational processes, particularly in Financials (e.g. revenue forecasting, etc.).
Therefore, controlling when data is updated, frozen at a specific point in time, and stored for future reference is essential.
Month-end Lock Off and Point-in-Time Reporting
Month-end Lock Off: This feature is focused on Financials data. It locks and protects your data at the end of each month, preventing any changes. This ensures data accuracy and provides a dependable reference for analysis and audits..
Point-in-Time Reporting: This allows you to freeze your data at specific moments, capturing key information snapshots. It makes it easier to compare performance across different periods and track how your business is evolving over time.
IMPORTANT:
This feature must be enabled from the License Settings
The Month-end Lock Off option applies only to Financials data. Other data types (e.g., Program, Quality, Safety) are automatically locked.
Permissions for each step must be granted to the user
Ensure the correct reporting period is applied
Three steps of dashboard approvals
There are three steps to approve a dashboard. Depending on your project's or organization's needs, you can activate one, two, or all of them.
Locking a dashboard
This function applies only to financials and may not be needed depending on the ERP system Acuite is integrated with. For example, Jobpac automatically locks when the period rolls over, while in Procore, it is crucial to ensure the dashboard is locked in Acuite.
Approving a dashboard
Typically carried out by a manager after reviewing the dashboard content.Finalising a dashboard
Usually done by a senior manager after reviewing the content initially handled by a manager.
Approving a dashboard
Go to any dashboard within any module (e.g. Financials, Program, Quality, Safety, etc.)
Click 'More Actions'
Click Edit Dashboard Approval
When you select a dashboard within the Cost/Financials module, you'll see three steps (see Fig 1.). Otherwise, only the "Approve Period" and "Finalize Period" steps will be displayed (see Fig 2.)
Fig 1. Cost/Financials Approvals Dashboard
Fig 2. Non Cost-Financials Approvals Dashboard
Depending on your role and permission, select the appropriate approval status (in this example, I'll click on 'Lock Data')
Click Save upon completion
At any time, you can check the status of the data (locked or unlocked) and the month-end status (approved or finalized) at the top of the dashboard.
Approving dashboards in bulk
Acuite enables you to lock, approve, and finalize multiple dashboards in bulk, helping you save time and streamline your workflow.
Go to 'Project Dashboard'
Click 'More Actions'
Click Edit Project Dashboards Approval
A pop-up window will appear, displaying all the relevant Acuite modules and their approval status.
Select one or more statuses. You can also click "Approve All" and/or "Finalize All" to complete these actions in bulk.
Click Save upon completion